HVAC Estimates in 10 Minutes
QuotrPro is the fastest estimating software built specifically for HVAC contractors. Snap photos of the existing system, answer a few questions, and get a professional estimate with real-time Home Depot pricing for equipment, ductwork, and parts. Send a signable proposal your client can approve from their phone.
No credit card required · 30-day money-back guarantee
The Real Cost of Manual Quoting for HVAC Technicians
Without QuotrPro
- Manual load calculations and equipment sizing take 2-4 hours per estimate
- Refrigerant and equipment prices change quarterly — your price book is always outdated
- Handwritten quotes lose to competitors with polished, itemized proposals
With QuotrPro
- AI analyzes system photos and specs to generate a complete estimate in 10 minutes
- Real-time Home Depot pricing for thermostats, ductwork, filters, and all HVAC parts
- Branded proposals with itemized equipment and labor that clients sign on their phone
From Photos to Professional Quote in 10 Minutes
This isn't a mockup. This is the actual product.
Snap Photos
2 minForget measuring tapes. Just snap.
Answer Questions
3 minAI asks 3-5 smart questions about scope.
Get Estimate
5 minFull material list + labor + real-time Home Depot pricing.
Client Signs
DoneOne link. They see pricing, before/after, and sign. Average close: 4 hours.
What most contractors send
What QuotrPro sends
Example HVAC Technician Jobs You Can Quote
Real jobs with realistic price ranges. QuotrPro generates these estimates in minutes, not hours.
Central AC Installation
Install 3-ton central air conditioning system with condenser, evaporator coil, line set, and thermostat for 1,800 sq ft home.
Furnace Replacement
Remove existing 80% AFUE gas furnace and install new 96% high-efficiency unit with updated venting and gas line.
Heat Pump System
Install 3-ton heat pump system with air handler, line set, thermostat, and ductwork modifications for dual heating/cooling.
Ductwork Replacement
Remove and replace 120 linear feet of flex ductwork in attic with insulated ducts, new boots, and sealed connections.
Mini-Split Installation
Install 2-zone ductless mini-split system with outdoor condenser and two wall-mounted indoor heads.
How Pricing Works for HVAC Technicians
Accurate materials. Your choice of supplier. Built-in margin protection.
Priced from your nearest Home Depot
Every material in your estimate is priced in real-time from the Home Depot closest to your job site. No stale spreadsheets, no guessing.
Buy from anywhere you want
Home Depot, Lowe's, your local supplier — QuotrPro prices the estimate, you choose where to shop. No lock-in.
Mark up to protect your margin
Add a small material markup to cover price swings and delivery costs. Your profit stays protected even when prices shift.
Brandon Cole
HVAC Contractor · Dallas, TX
“Between load calcs and equipment lookups, every estimate used to eat my entire evening. Now I snap a few photos on the job site and send a professional proposal before I leave the driveway. I picked up 4 extra jobs last month just from faster turnaround.”
How Much Is Manual Quoting Costing You?
* Based on industry average: 80% of quotes don't close
You're losing:
$0
per year lost
With QuotrPro: Save
28h
per month
Potential extra revenue:
$21,600
per year
The Math is Simple
QuotrPro Pro
$49/mo
You Save
$3,600/mo
73x return — Save 28 hours/month
That's $0.55 per AI estimate
The State of HVAC Estimates in 2026
Why HVAC Estimates Take So Long
The average HVAC estimate takes 2.5 to 4 hours to complete. A significant portion of that time goes to equipment selection and sizing — matching tonnage to square footage, verifying SEER2 ratings, checking compatibility between condensers and air handlers, and pricing out the correct line set length and diameter. There are roughly 118,433 HVAC businesses in the US, and IBISWorld reports the industry has grown 2.3% annually over the past five years. Yet most of these businesses still price jobs from outdated spreadsheets or supplier catalogs that do not reflect current equipment costs. A typical system replacement requires 30-45 individual line items across equipment, ductwork, electrical, refrigerant, and accessories. Getting any of these wrong means eating the cost difference or going back to the homeowner with an uncomfortable price adjustment.
The Cost of Lost HVAC Quotes
Industry data shows HVAC contractors close roughly 25-35% of residential estimates. That means 65-75% of those multi-hour estimates generate zero revenue. For an HVAC contractor creating 12 estimates per month at 3 hours each, that is 36 hours of unbilled work — over $5,400 at $150/hour. Speed is a major factor: homeowners requesting AC quotes in July want answers fast, and the first contractor to deliver a professional proposal wins the job 60% of the time. Research from ACCA (Air Conditioning Contractors of America) shows that proposal presentation quality impacts close rates by 25-40%. Homeowners trust itemized, professional proposals that clearly show equipment specs, warranty terms, and energy savings over hand-scribbled quotes.
How AI Is Changing HVAC Estimation
AI estimating tools reduce HVAC quote creation from hours to minutes by automating equipment selection, material takeoffs, and pricing. The key advantage is not just speed — it is accuracy on equipment and materials. Real-time pricing eliminates the guesswork on volatile costs like refrigerant, copper line sets, and efficiency-rated equipment. For HVAC contractors, the ROI is clear: if you create 12 estimates per month and save 2.5 hours each, that is 30 hours back. At $150/hour, that is $4,500 in recovered billable time monthly. Factor in improved close rates from professional proposals and faster turnaround, and the $49/month cost of tools like QuotrPro pays for itself with a single additional won job.
Pricing & Estimating Resources
How to Estimate HVAC Jobs: Complete Pricing Guide
Learn how to estimate HVAC jobs accurately. Covers equipment sizing, labor rates, material markups, and proposal strategies for residential and light commercial work.
AC Unit Installation Cost: What HVAC Contractors Should Charge
Complete guide to pricing AC unit installations. Learn what to charge for central air, condenser replacements, and full system installs with real-world cost breakdowns.
Furnace Replacement Pricing: What HVAC Contractors Should Charge
Complete guide to pricing furnace replacements. Learn what to charge for gas, electric, and high-efficiency furnace installs with cost breakdowns and markup strategies.
Heat Pump Installation Cost: What HVAC Contractors Should Charge
Complete guide to pricing heat pump installations. Covers air-source, dual fuel, and cold-climate heat pumps with cost breakdowns and markup strategies for HVAC contractors.
Ductwork Installation and Repair Pricing: HVAC Contractor Guide
Complete guide to pricing ductwork installation, replacement, and repair. Covers flex duct, rigid sheet metal, insulation, and sealing with real-world cost breakdowns.
Mini-Split Installation Cost: What HVAC Contractors Should Charge
Complete guide to pricing ductless mini-split installations. Covers single-zone, multi-zone, and cold-climate models with cost breakdowns and labor estimates.
More Guides
Frequently Asked Questions
QuotrPro is purpose-built for HVAC contractors. It uses AI to analyze job site photos and generate estimates with real-time material pricing from Home Depot. Unlike general construction software, QuotrPro understands equipment sizing, ductwork requirements, and HVAC-specific labor rates. The result is a professional proposal your client can sign digitally in minutes.
Also Built for These Trades
Every Day You Wait Is Another $120 Lost.
$43,200 ÷ 365 = $118 per day. That's the math.
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“I was skeptical. Then I closed $12K in my first week.”
— Mike R., Plumber, Austin TXNo credit card required