Free Fencing Invoice Template
This free fencing invoice template includes fields for invoice number, date, client billing info, per-linear-foot pricing, fence materials by section, post and hardware costs, gate installation charges, old fence removal fees, subtotal with tax, payment terms, and due date. Download the PDF to bill fencing clients professionally.
What's Included
- Invoice number and date for record keeping
- Your company info and client billing address
- Total linear footage with per-linear-foot pricing
- Materials by type (posts, rails, pickets, panels) with quantities and costs
- Gate fabrication and installation as separate line items
- Old fence removal and disposal charges
- Post hole digging and concrete for setting posts
- Subtotal, tax rate, tax amount, and total due
- Payment terms and due date
- Late payment policy and accepted payment methods
How to Use This Template
- 1
Price your invoice by the linear foot to match industry standards. Show the total footage measured, the per-linear-foot rate for materials, and the per-linear-foot rate for labor. For example, "6-ft cedar privacy fence — 185 linear feet @ \$32/LF (materials \$18/LF + labor \$14/LF)." This makes your pricing easy to verify and compare.
- 2
List gates as separate line items because they have different pricing than fence runs. A standard walk gate and a double drive gate require different hardware, hinges, and latches. Show each gate with its size, style, hardware, and installation cost. Gates are the most visible part of a fence, so highlighting them shows attention to detail.
- 3
Separate old fence removal from new installation on your invoice. Removal involves labor, hauling, and disposal fees that are distinct from installation costs. Listing "Old fence removal and disposal — 185 LF @ \$4/LF" as its own line item prevents clients from thinking you’re padding the installation price.
- 4
Collect a 50% deposit before purchasing materials and schedule the balance due upon completion. Fence materials (especially cedar, composite, and aluminum) are expensive and cut to specification, making them difficult to return. State the deposit amount, date received, and the remaining balance on your final invoice.
Frequently Asked Questions
Should fencing invoices use per-linear-foot pricing?
Yes. Per-linear-foot pricing is the industry standard and makes it easy for clients to understand and compare quotes. Break it down further into materials per linear foot and labor per linear foot. Gates, corners, and terrain adjustments should be listed as separate line items since they cost more than standard runs.
When should a fencing contractor send the invoice?
Invoice on the day of completion for standard residential fence jobs. For large commercial projects or jobs spanning multiple days, invoice at milestones: after post setting, after panel/rail installation, and after gates and final adjustments. Collect the final payment before the crew leaves the site.
How do I invoice for fence repairs versus full installations?
For repairs, list each damaged section with the number of posts, rails, or pickets replaced, their material cost, and the labor to install. Include a trip charge if applicable. Use hourly or per-piece pricing rather than per-linear-foot for small repairs. Note whether the repair is covered under your original installation warranty.
Should I include permit costs on my fencing invoice?
Yes. List permit fees, survey costs, and any HOA application fees as separate pass-through line items. This shows clients these are required costs, not part of your markup. Attach a copy of the approved permit and survey plat if the client requests it. Some municipalities require the permit number on the invoice.
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