Free Flooring Contract Template
This free flooring contract template includes party identification, detailed scope of work with material specifications, subfloor preparation requirements, material acclimation provisions, pattern and layout approval, payment schedule, manufacturer and workmanship warranty terms, moisture testing documentation, and signature blocks. Download the PDF to protect your flooring business.
What's Included
- Party identification for contractor and client
- Detailed scope of work by room with square footage
- Flooring material specifications including manufacturer, product, and color
- Subfloor preparation and leveling requirements
- Material acclimation period and storage conditions
- Pattern direction and layout approval process
- Transition strip and trim specifications
- Payment schedule with deposit, material delivery, and completion payments
- Manufacturer warranty registration and workmanship warranty
- Moisture testing documentation and acceptable levels
- Furniture moving responsibilities and liability
- Signature blocks for both parties with dates
How to Use This Template
- 1
Fill in your company’s name, contact information, insurance details, and the client’s full name and property address. For flooring work, also document the current flooring type in each room, as removal and disposal adds cost and should be clearly stated in the scope.
- 2
Specify every flooring product by manufacturer, collection name, color or pattern, plank or tile dimensions, and square footage. Include a waste factor (typically 10% for straight lay, 15% for diagonal, 20% for herringbone or complex patterns). State who purchases the material — contractor or client — and how overages and shortages are handled.
- 3
Include a subfloor preparation clause. State that the quote assumes the subfloor is in acceptable condition, and that additional leveling, moisture mitigation, or plywood overlay will be handled via change order at an additional cost. Require moisture testing before installation and document the results. Most manufacturers void their warranty if moisture exceeds specified levels.
- 4
Add a material acclimation clause. Hardwood and engineered flooring must acclimate to the home’s environment for 48 to 72 hours before installation. State that the client must maintain normal temperature and humidity during acclimation and that delays caused by inadequate acclimation conditions extend the project timeline.
Frequently Asked Questions
Why does a flooring contract need moisture testing documentation?
Moisture is the leading cause of flooring failures. Every major manufacturer requires moisture testing before installation and will void the warranty if moisture levels exceed their specifications. Your contract should state that you will perform moisture testing, document the results, and that installation will not proceed if levels are unacceptable. This protects you from warranty claims caused by moisture problems.
What acclimation requirements should be in a flooring contract?
Hardwood and engineered flooring must acclimate to the home’s temperature and humidity for 48 to 72 hours before installation. Your contract should require the client to maintain HVAC at normal living conditions during acclimation. State that failure to provide proper acclimation conditions may delay the project and could void the manufacturer’s warranty.
How should a flooring contract handle furniture moving?
Clearly state whether furniture moving is included in the price or an additional charge. If included, specify which rooms. Exclude liability for damage to fragile, antique, or extremely heavy items, and require the client to remove electronics, personal items, and breakables. Many flooring contractors require the client to handle furniture themselves and offer it as an optional add-on service.
Is this flooring contract template legally binding?
This template provides a professional starting point for flooring service agreements. However, contractor licensing requirements and contract laws vary by state. We recommend having a licensed attorney in your state review and customize the template for your business. This template does not constitute legal advice.
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