Free Flooring Invoice Template
This free flooring invoice template includes fields for invoice number, date, client billing info, per-square-foot pricing, material specifications with manufacturer details, removal and prep charges, installation labor, transition and trim pieces, subtotal with tax, payment terms, and due date. Download the PDF to bill flooring clients professionally.
What's Included
- Invoice number and date for record keeping
- Your company info, license number, and client billing address
- Room-by-room breakdown with square footage
- Flooring materials with manufacturer, style, color, and cost per sq ft
- Old flooring removal and disposal charges
- Subfloor preparation and leveling costs
- Installation labor by room or area
- Transitions, trim, and molding as separate line items
- Subtotal, tax rate, tax amount, and total due
- Payment terms, due date, and warranty information
How to Use This Template
- 1
Break your invoice down by room with the exact square footage installed in each. For example, "Living room — LVP installation, 320 sq ft @ \$4.50/sq ft" is clearer than a single line item for the entire house. This matches your estimate format and gives clients a clear record of what was installed where.
- 2
List flooring materials with full specifications: manufacturer, product line, style name, color, and cost per square foot. For example, "Shaw Floorte Pro Paragon HD Plus — Driftwood, 7″ x 48″, \$3.29/sq ft, 420 sq ft." This documents the exact product for warranty claims and future matching.
- 3
Separate removal, prep, and installation labor into distinct line items. Old carpet removal at \$1.50/sq ft, subfloor leveling at \$2.00/sq ft, and LVP installation at \$2.50/sq ft tells a much clearer story than a single labor charge. Clients who see prep work itemized understand why it costs more than just laying new flooring.
- 4
For whole-house flooring jobs over \$5,000, use milestone billing: 50% deposit to order materials, 25% after demo and prep, and 25% upon completion. Always collect the materials deposit before placing the order—flooring materials are custom-ordered and non-returnable, so you need to protect yourself from cancellations.
Frequently Asked Questions
Should flooring invoices list materials and labor separately?
Yes. Separating materials from labor is standard in the flooring industry. Clients want to see the cost of the flooring itself versus the installation charge. This also makes it easier to compare your pricing to big-box store quotes and helps with warranty documentation.
When should a flooring contractor send the invoice?
Invoice on the day of completion for single-room jobs and collect payment before leaving. For multi-room projects, invoice after completing each room or floor. For whole-house installations, use the milestone billing schedule from your contract and invoice at each milestone.
How do I invoice for flooring removal and disposal?
List removal as a separate line item with the square footage and per-square-foot charge (e.g., "Carpet removal and disposal — 320 sq ft @ \$1.50/sq ft"). If there are hazardous materials like asbestos tile, note the abatement charge separately. Include disposal fees as a line item if applicable.
What payment terms are standard for flooring invoices?
Most flooring contractors require a 50% deposit before ordering materials and the balance due upon completion. For large projects, a three-payment schedule (50% deposit, 25% mid-project, 25% at completion) is common. Net 7 terms are appropriate for the final payment—flooring work rarely justifies Net 30.
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