Free Handyman Change Order Template
This free handyman change order template includes fields for the original contract reference, description of added or modified tasks, reason for the change, cost impact with itemized materials and labor, timeline adjustments, revised project total, and authorization signatures. Download the PDF to keep every scope change documented and approved.
What's Included
- Reference to original contract or estimate number
- Sequential change order number for tracking
- Description of added, removed, or modified tasks
- Reason for the change (client request, hidden damage, material availability)
- Cost impact with itemized materials and labor per task
- Original contract amount and revised total
- Timeline impact and revised completion date
- Priority designation for added tasks
- Authorization signatures for contractor and client
- Date of approval
How to Use This Template
- 1
Handyman projects are especially prone to scope creep because clients often add "while you’re here" tasks. Number each change order sequentially and reference the original contract so both parties can track how the project has evolved from the initial agreement.
- 2
List each additional task as a separate line item with its own materials and labor cost. Bundling everything into one lump sum makes it impossible to remove individual tasks if the client’s budget tightens. Clarity here protects both you and the homeowner.
- 3
When hidden damage triggers a change order — rotted framing behind a medicine cabinet, water damage under a toilet — take photos before and after. Attach them to the change order or reference them. Visual documentation is the strongest protection against "that damage was already there" claims.
- 4
Get the change order signed before picking up extra materials or starting new tasks. Handyman work moves fast, and it’s tempting to just knock out a quick addition. But unsigned work is unpaid work if the client later disputes the charge.
Frequently Asked Questions
How do handymen handle "while you’re here" requests?
Treat every additional task as a change order, no matter how small. Give the client a quick verbal estimate, then write it up formally before starting. This protects your time and ensures you get paid. Clients respect professionals who document their work — it separates you from the handyman who "just does stuff" without paperwork.
Should I use a change order for small additions under $50?
Yes. Small additions add up quickly across a multi-task project. A $30 task here and a $45 task there can total hundreds of dollars by the end of the day. Document everything — it takes two minutes to write up and saves you from absorbing costs the client forgot they requested.
What if I find damage that makes the original task more expensive?
Stop work on that task, document the damage with photos, and present a change order to the client. Explain what you found, why it changes the scope, and what the additional cost will be. Common examples include rotted wood behind fixtures, outdated wiring behind switch plates, or water damage under flooring.
How do I track change orders across a multi-day handyman project?
Use a running change order log: number each change sequentially (CO-001, CO-002), note the date, description, cost, and approval status. At the end of the project, your final invoice should reference the original contract plus all approved change orders with a clear total.
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Handyman Estimating Guide
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