Free Change Order Templates

You need a change order anytime the project scope, materials, timeline, or cost changes from what was originally agreed upon in the contract. Even small changes should be documented in writing—verbal agreements lead to disputes about what was included and what costs extra.

Price change orders using the same rates from your original estimate—itemize additional materials, labor hours, and any equipment costs. Add a markup for overhead and profit just as you would on the original job, and clearly show the impact on the total project cost.

Yes, a client can refuse to sign a change order, but you are not obligated to perform the additional work without their written approval. If the change is required by code or unforeseen conditions, explain why it’s necessary and document your recommendation in writing regardless of their decision.

Yes, you should stop the changed portion of work until the change order is signed. Continuing without written approval puts you at risk of not being paid for the extra work. Your original contract should include a clause stating that no additional work begins without a signed change order.