Free Remodeler Change Order Template
This free remodeling change order template includes fields for the original contract reference, description of scope modifications, reason for the change, cost impact with itemized materials and labor, timeline adjustments, revised contract total, and authorization signatures. Download the PDF to manage design changes, hidden conditions, and client upgrades professionally.
What's Included
- Reference to original contract or estimate number
- Sequential change order number for tracking
- Description of design or scope modifications
- Reason for the change (client request, hidden conditions, code requirement)
- Cost impact with itemized materials, subcontractors, and labor
- Original contract amount and revised total
- Timeline impact and revised completion date
- Impact on other trades or project phases
- Authorization signatures for contractor and client
- Date of approval
How to Use This Template
- 1
Remodeling projects generate more change orders than any other trade because opening walls reveals the unknown. Number each change order sequentially and maintain a running log. On a kitchen or bath remodel, it’s common to have five or more change orders — a clear system prevents confusion.
- 2
Describe every change with enough detail to stand alone as a document. Include dimensions, material specifications, finish selections, and fixture models. "Upgrade kitchen countertops" is insufficient; "Change countertops from laminate (Formica 949) to quartz (Caesarstone 5143 White Attica), 42 sq ft, including new undermount sink cutout" is professional.
- 3
When a change order affects multiple trades — moving a wall impacts framing, electrical, plumbing, drywall, and paint — itemize the cost for each trade separately. This shows the client why a seemingly simple change has a substantial price tag and prevents the "how can moving one wall cost that much" conversation.
- 4
Set a clear change order process in your original contract: how requests are submitted, response time for pricing, and the requirement for written approval before work begins. Remodeling clients often make decisions on the fly; having a documented process keeps the project under control and protects your margins.
Frequently Asked Questions
How many change orders are normal on a remodeling project?
On a typical kitchen or bathroom remodel, three to seven change orders is common. Hidden conditions (outdated wiring, plumbing that doesn’t meet code, structural issues) account for about half. Client-initiated design changes (upgraded fixtures, layout tweaks, material upgrades) account for the rest. Projects with thorough pre-construction investigation tend to have fewer surprises.
How do I handle a client who wants to change the design mid-renovation?
Price the change order to reflect the full impact: cost of work already completed that must be undone, cost of new materials, additional labor, and any timeline extension. Present it without judgment — the client has the right to change their mind, but they need to understand the financial impact. A signed change order protects both parties.
Should I include an allowance for hidden conditions in my remodeling contracts?
Some remodelers include a contingency line item (typically 10–15% of the contract) for hidden conditions. Others prefer to handle everything through change orders for full transparency. Either approach works, but be explicit in your contract about which method you use so the client isn’t surprised.
What if a remodeling change order affects the project timeline?
Always document the timeline impact on the change order. Additional work means additional days. If a material change requires a longer lead time (custom cabinets, special-order tile), note the delay and revised completion date. Clients are more accepting of delays when they understand that their own change request caused the extension.
Related Templates
Remodeler Estimating Guide
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