Free Remodeler Invoice Template
This free remodeling invoice template includes fields for invoice number, date, client billing info, milestone-based billing, subcontractor costs, materials with specifications, labor hours by trade, change order tracking, subtotal with tax, payment terms, and due date. Download the PDF to bill remodeling clients professionally.
What's Included
- Invoice number and date for record keeping
- Your company info, license number, and client billing address
- Milestone-based billing tied to project phases
- Subcontractor costs broken out by trade
- Materials and fixtures with specifications and costs
- Labor hours by trade or crew type
- Change order additions with approval references
- Subtotal, tax rate, tax amount, and total due
- Payment terms, due date, and deposit credits
- Late payment policy and accepted payment methods
How to Use This Template
- 1
Use milestone billing tied to construction phases: demolition, rough-in (framing, electrical, plumbing), drywall and finishes, fixtures and trim, and final punch list. Each milestone invoice should reference the original contract, list the work completed for that phase, and show the running total of payments received versus the contract amount.
- 2
Break out subcontractor costs by trade so clients can see where the money goes. If your electrician charged \$4,200 and your plumber charged \$3,800, list those as separate line items under the rough-in milestone. This transparency builds trust on large projects where the total can feel overwhelming.
- 3
Track change orders meticulously on your invoices. Each approved change should appear as a separate section with a reference number, description, the approved additional cost, and the client’s approval date. This prevents end-of-project disputes where clients forget they authorized additions that increased the final cost.
- 4
For kitchen and bathroom remodels, include product specifications for fixtures and finishes on the invoice: manufacturer, model number, color, and cost. This documentation serves as a receipt the homeowner can use for warranty claims and adds a layer of professionalism that generates referrals.
Frequently Asked Questions
What is the standard payment schedule for remodeling invoices?
A typical schedule is 10% at contract signing, 25% at demolition completion, 25% at rough-in completion, 25% at finishes installation, and 15% at final walkthrough. Adjust percentages to front-load material-heavy phases. Never release more than 90% before the punch list is complete.
How do I invoice for change orders during a remodel?
Create a separate line item or section for each change order on your progress invoice. Include the change order number, description, approved cost, and the date the client signed off. This keeps the original contract scope distinct from additions and prevents billing disputes at project close.
Should I pass through subcontractor invoices to the client?
Show subcontractor costs as line items on your invoice, but you don’t need to attach their raw invoices. List the trade, scope of work, and amount. If the client requests detailed sub invoices, provide them—transparency strengthens the relationship. Always include your markup if applicable.
How do I handle retainage on remodeling invoices?
Withhold 5-10% retainage from each progress payment until the punch list is complete and the client signs off. Show the retainage amount on each invoice and the cumulative amount held. Release retainage on the final invoice after all items are resolved. This is standard practice for projects over \$25,000.
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