Free Remodeler Estimate Template
This free remodeling estimate template includes phased project pricing, subcontractor cost breakdowns, material allowances for fixtures and finishes, permit fees, and a detailed timeline. Download the PDF, add your contractor license and company info, and present comprehensive remodeling proposals that close deals.
What's Included
- Professional header with your company name, general contractor license, and contact info
- Phased project breakdown: demolition, rough-in, finishes, and punch list
- Subcontractor line items for plumbing, electrical, HVAC, and specialty trades
- Material allowances for fixtures, finishes, and client selections
- Permit fees, engineering, and inspection costs
- Project timeline with milestones and phase durations
- Payment schedule tied to project milestones
- Change order process and client acceptance line
How to Use This Template
- 1
Organize your estimate by project phase: demolition, structural/framing, rough-in (plumbing, electrical, HVAC), insulation/drywall, finishes (flooring, tile, paint), cabinetry/countertops, fixtures, and punch list. This structure mirrors how the work actually flows and helps clients understand why remodels take the time they do.
- 2
Use allowances for items the client hasn’t selected yet. For example, list "tile allowance: \$5/sq ft" or "lighting fixture allowance: \$200 per fixture." This gives clients a realistic budget while leaving room for their choices. Always specify that costs above the allowance will be billed as a change order.
- 3
List every subcontractor trade as its own section with a clear cost. Remodeling clients need to understand that their kitchen renovation involves a plumber, electrician, tile setter, cabinet installer, and countertop fabricator — each with their own pricing. Transparency here builds trust and justifies your management fee.
- 4
Include a detailed payment schedule tied to milestones, not dates. For example: 10% at contract signing, 25% at demolition complete, 25% at rough-in complete, 25% at finishes installed, and 15% at final walkthrough. This protects both you and the client and keeps cash flow aligned with work progress.
Frequently Asked Questions
How do I structure a remodeling estimate with multiple phases?
Break the estimate into phases that match the construction sequence: demolition, structural work, rough-in trades (plumbing, electrical, HVAC), insulation and drywall, finish work (flooring, tile, paint), cabinetry, fixtures, and punch list. Each phase should show materials, labor, and subcontractor costs separately. This structure also aligns with your payment schedule.
What are allowances in a remodeling estimate?
Allowances are placeholder budgets for items the client hasn’t selected yet, like tile, light fixtures, or cabinet hardware. For example, "flooring allowance: \$4/sq ft" sets a baseline. If the client chooses \$7/sq ft tile, the \$3 difference becomes a change order. Always clarify that allowances include material only, not installation labor.
How should I handle subcontractor costs in my estimate?
List each subcontractor trade (plumbing, electrical, HVAC, tile, countertops) as a separate line item. Include the sub’s quote plus your markup (typically 10–20%). Don’t hide subcontractor costs in lump sums — clients researching remodel costs will cross-reference your numbers. Transparent pricing builds trust.
What payment schedule should I use for a remodel?
Tie payments to milestones, not calendar dates. A common structure: 10% deposit at signing, 25% when demolition is complete, 25% at rough-in completion, 25% when finishes are installed, and 15% at final walkthrough. Never collect more than the value of work completed. Check your state’s contractor payment laws — some cap deposits at 10% or \$1,000.
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Remodeler Estimating Guide
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