Free Pest Control Change Order Template
This free pest control change order template includes fields for the original contract reference, description of scope changes, reason for the modification, cost impact with itemized treatments and materials, timeline adjustments, revised contract total, and authorization signatures. Download the PDF to document expanded treatment areas, additional pest species, and structural remediation professionally.
What's Included
- Reference to original contract or service agreement number
- Sequential change order number for tracking
- Description of expanded or modified treatment scope
- Reason for the change (additional infestation, structural damage, regulatory requirement)
- Cost impact with itemized treatments, chemicals, and labor
- Original contract amount and revised total
- Timeline impact and additional treatment schedule
- Updated treatment methods and chemical specifications
- Safety and re-entry information for occupants
- Authorization signatures for contractor and client
How to Use This Template
- 1
Pest control change orders typically arise when initial inspection reveals a larger infestation than visible, when treatment uncovers structural damage, or when additional pest species are discovered. Number each change order sequentially and tie it to the original service agreement.
- 2
Document the discovery in specific terms: pest species, location, severity, and extent of infestation or damage. "Found more termites" is insufficient; "Discovered active subterranean termite colony with mud tubes along the entire south foundation wall (approx. 40 linear feet), extending into the floor joists of the adjacent crawl space" gives the client a clear picture.
- 3
When treatment scope expands, detail the additional methods, chemicals, and application areas. Include the product names, EPA registration numbers, application rates, and safety data. This level of documentation is both professional and often required by state licensing boards.
- 4
If pest damage requires structural repair (termite-damaged joists, carpenter ant galleries in framing, rodent-gnawed wiring), clearly separate the pest treatment costs from the structural repair costs. Pest control operators handle the treatment; structural repairs may require a licensed contractor. Document whether you’re performing the repair or recommending a specialist.
Frequently Asked Questions
When should pest control operators issue a change order?
Issue a change order when the infestation is more extensive than the initial assessment indicated, when additional pest species are discovered (e.g., treating for ants and finding termites), when structural damage requires expanded treatment or repair, when regulatory requirements mandate additional treatments, or when the client requests expanded coverage to additional areas of the property.
How do I document termite damage on a change order?
Photograph all visible damage, note the specific locations (foundation walls, floor joists, sill plates, window frames), estimate the linear feet or square footage affected, and describe the severity (surface channels vs. structural compromise). Include whether a structural repair is needed and if the client should consult a licensed contractor for the carpentry work.
Should I charge more when a pest infestation is larger than estimated?
Yes. A larger infestation requires more chemical product, more labor hours, possibly different equipment (tenting, drilling, trenching), and additional follow-up treatments. Price the change order based on the actual scope, not the original estimate. Be transparent about why the cost increased — clients who understand the extent of the problem are more likely to approve.
What if treatment reveals structural damage that needs repair?
Document the damage on the change order with photos and measurements. Clearly state whether the repair is within your scope of work and licensing, or whether the client needs to hire a separate contractor (carpenter, electrician for gnawed wiring, plumber for damaged pipes). If you perform the repair, itemize it separately from the pest treatment costs.
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