Free Masonry Invoice Template
This free masonry invoice template includes fields for invoice number, date, client billing info, per-square-foot or per-unit pricing, stone or brick specifications, mortar and grout costs, demolition and prep charges, labor hours by task, subtotal with tax, payment terms, and due date. Download the PDF to bill masonry clients professionally.
What's Included
- Invoice number and date for record keeping
- Your company info, license number, and client billing address
- Area measurements in square feet or unit counts
- Stone, brick, or block specifications with costs
- Mortar, grout, and sealant materials with quantities
- Demolition and site preparation charges
- Labor hours and rates by task or phase
- Scaffolding and equipment rental fees
- Subtotal, tax rate, tax amount, and total due
- Payment terms, due date, and warranty details
How to Use This Template
- 1
Price masonry work by the square foot for veneer and flatwork, or by the unit for block walls and columns. Your invoice should show the total area or count, the per-unit material cost, and the per-unit labor cost. For example, "Natural stone veneer — 320 sq ft @ \$28/sq ft (materials \$16/sq ft + labor \$12/sq ft)." This matches how masonry is estimated and makes your pricing verifiable.
- 2
Specify the exact stone, brick, or block product on your invoice with the supplier, type, color, and size. For example, "Eldorado Stone — Cliffstone, Montecito, \$9.50/sq ft." This documents the materials for warranty purposes and helps the client match the product for future repairs or additions.
- 3
List demolition, site prep, and cleanup as separate line items. Tearing out old masonry, grading, and compacting the base are significant costs that clients need to see broken out. If scaffolding or equipment rental was required, list those charges separately as well. Burying these costs in labor makes your overall price look inflated.
- 4
Use progress billing for masonry projects over \$5,000. A common schedule is 30% deposit for materials, 30% after foundation and base work, 20% after the main structure is complete, and 20% after finishing, grouting, and sealing. Masonry materials are heavy, expensive, and often custom-ordered, so securing the deposit before purchasing protects your cash flow.
Frequently Asked Questions
How should masonry contractors structure their invoices?
List materials, labor, and equipment as separate sections. Within materials, break out the primary masonry units (brick, stone, block), mortar/grout, reinforcement, and sealants. Within labor, separate demolition, prep, installation, and finishing. This level of detail prevents disputes and matches your estimate format.
When should a masonry contractor invoice?
For small jobs like mailbox columns or step repairs, invoice upon completion. For larger projects like retaining walls, fireplaces, or full veneers, use milestone billing tied to visible progress points. Invoice after each milestone is completed and inspected. Never let the outstanding balance exceed the value of work completed.
How do I invoice for masonry repair versus new construction?
For repair work, list each area repaired with measurements, the number of units replaced, and repointing linear footage. Include color-matching charges if you needed to source specialty brick or tint mortar. New construction invoices should follow per-unit or per-square-foot pricing with clear material and labor splits.
Should I include a warranty on masonry invoices?
Yes. Note your workmanship warranty period (typically 2-5 years for masonry) and any conditions. Masonry work is expected to last decades, so a warranty demonstrates confidence in your craftsmanship. Also note the manufacturer’s product warranty for stone, brick, or sealant products used.
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