Free Landscaper Contract Template
This free landscaping contract template includes party identification, detailed scope of work for installation or maintenance, plant material specifications and warranties, seasonal scheduling terms, irrigation system provisions, payment schedule, property access requirements, liability clauses, and signature blocks. Download the PDF to protect your landscaping business on every project.
What's Included
- Party identification for contractor and client
- Detailed scope of work for installation or recurring maintenance
- Plant material specifications including species, size, and quantity
- Plant warranty and replacement guarantee provisions
- Irrigation system installation or maintenance terms
- Seasonal scheduling and service frequency
- Payment schedule for installations or recurring billing for maintenance
- Property access and gate code requirements
- Utility line and underground obstruction responsibility
- Debris removal and site cleanup provisions
- Cancellation and termination clause for recurring services
- Signature blocks for both parties with dates
How to Use This Template
- 1
Fill in your company’s name, contact information, insurance details, and the client’s full name and property address. For recurring maintenance contracts, include the service address if different from the client’s mailing address. Note any HOA requirements or community guidelines that affect the landscaping scope.
- 2
For installation projects, specify every plant by common name, botanical name, container size, and quantity. Instead of "plant shrubs along the fence," write "Install 12 Green Giant Arborvitae (Thuja standishii x plicata), 6-foot B&B, spaced 5 feet on center along the north property line." Include hardscape materials, drainage solutions, and soil amendments with the same level of detail.
- 3
Include a plant warranty clause. Industry standard is a one-year warranty on installed plant material, contingent on the client following your watering and care instructions. Specify that the warranty covers replacement of dead or dying plants one time, does not cover damage from drought, frost, pests, or client neglect, and requires the client to notify you within 30 days of plant failure.
- 4
For maintenance contracts, clearly define service frequency, what each visit includes (mowing, edging, blowing, pruning), seasonal services (aeration, fertilization, leaf removal), and what is excluded. Include automatic renewal terms, price escalation provisions, and a cancellation notice period (typically 30 days).
Frequently Asked Questions
Should a landscaping contract include a plant warranty?
Yes. A one-year plant warranty is industry standard for new installations. The warranty should cover one-time replacement of plants that die within the warranty period, provided the client follows your written watering and care instructions. Exclude damage from drought, extreme weather, pests, disease, and client neglect. This warranty builds trust and differentiates your business from competitors who offer no guarantee.
How should a maintenance contract handle seasonal services?
List each seasonal service separately: spring cleanup and mulching, summer mowing frequency, fall aeration and leaf removal, winter pruning. Specify whether seasonal services are included in the monthly fee or billed as add-ons. For snow removal, create a separate addendum with per-push or seasonal pricing and trigger thresholds.
What happens if underground utilities are hit during landscaping?
Your contract should state that the client is responsible for marking or having utilities marked (via 811) before excavation begins. Include a clause that the contractor is not liable for damage to unmarked underground utilities, sprinkler lines, or other obstructions. If marked utilities are damaged due to contractor negligence, your general liability insurance covers the repair.
Is this landscaping contract template legally binding?
This template provides a professional starting point for landscaping service agreements. However, contractor licensing requirements and contract laws vary by state. We recommend having a licensed attorney in your state review and customize the template for your business. This template does not constitute legal advice.
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