Free Landscaper Estimate Template
This free landscaping estimate template includes itemized plant lists with sizes and quantities, mulch and soil calculations in cubic yards, sod measurements, hardscape material pricing, and labor by phase. Download the PDF, add your company info, and send professional landscaping proposals that close more jobs.
What's Included
- Professional header with your company name, logo, and contact info
- Plant schedule with species, size, quantity, and unit pricing
- Mulch, soil, and gravel quantities in cubic yards with costs
- Sod or seed coverage area and pricing
- Hardscape materials: pavers, retaining wall block, edging, and stone
- Equipment rental and delivery fees
- Labor breakdown by phase: site prep, planting, hardscape, and cleanup
- Client signature and acceptance line
How to Use This Template
- 1
Start with a site plan or sketch showing the areas to be landscaped. Measure bed areas in square feet for mulch and planting calculations, and note any grade changes that require soil import or export. Accurate measurements prevent costly material shortages or overages on job day.
- 2
Create a detailed plant schedule listing each species, container size (1-gallon, 5-gallon, 15-gallon, etc.), quantity, and unit price. Space plants according to mature spread — a common mistake is spacing based on nursery size, which leads to overcrowding within two years. This schedule doubles as your nursery shopping list.
- 3
Calculate bulk materials in cubic yards. For mulch, divide bed square footage by 162 for 2-inch depth or by 108 for 3-inch depth. For topsoil, divide square footage by 108 for 3 inches of depth. Always round up and add 10% for compaction and waste. List delivery fees separately — they can run \$50–\$150 per load.
- 4
Separate hardscape from softscape in your estimate. Hardscape (patios, walkways, retaining walls) involves different materials, labor rates, and warranties than planting work. Clients can then choose to phase the project if budget is a concern, and you can schedule crews appropriately.
Frequently Asked Questions
How do I calculate mulch quantities for a landscaping estimate?
Measure the bed area in square feet and divide by 162 for 2 inches of mulch depth, or by 108 for 3 inches. This gives you cubic yards. One cubic yard covers 162 sq ft at 2 inches deep. Add 10% for waste and settling. For example, 1,000 sq ft of beds at 3 inches deep needs about 10.2 cubic yards — order 11.
How should I price plants in a landscaping estimate?
Price plants at your nursery cost plus a 30–50% markup to cover transport, handling, and your plant warranty. List each species with its container size and quantity. A 1-gallon perennial might cost you \$5–\$8 (retail \$10–\$15), while a 15-gallon tree could cost \$75–\$150 (retail \$150–\$300). Include planting labor separately.
What is commonly missed on a landscaping estimate?
Frequently overlooked items include soil amendments (compost, topsoil), landscape fabric, edging, irrigation adjustments for new beds, stump or root removal, grading/drainage work, delivery fees for bulk materials, and a plant warranty period. Also budget for sod staples if installing on slopes and disposal fees for removed plants or debris.
How do I price hardscape vs. softscape work?
Hardscape (pavers, walls, stone) typically runs \$15–\$35 per square foot installed, including base material and labor. Softscape (planting, mulch, sod) usually runs \$5–\$15 per square foot. Keep them as separate sections so clients can phase the project. Hardscape requires more equipment and base prep, so labor rates are higher.
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