Free Roofer Bid Proposal Template
This free roofing bid proposal template includes a professional cover page, tear-off vs. overlay assessment, material specifications with warranty details, ice and water shield plan, ventilation scope, project timeline with weather contingencies, payment milestones, and client acceptance section. Download the PDF to win competitive roofing bids.
What's Included
- Cover page with company branding, license, and project address
- Executive summary with roof system recommendation
- Tear-off or overlay decision with rationale
- Material specifications including shingle type, underlayment, and ice shield
- Itemized cost breakdown for materials, labor, and disposal
- Ventilation and flashing scope of work
- Project timeline with weather contingency plan
- Manufacturer warranty and workmanship warranty details
- Payment schedule tied to project milestones
- Client acceptance and signature block
How to Use This Template
- 1
Lead with a professional cover page that includes your roofing license number, insurance certificates, and manufacturer certifications (GAF Master Elite, CertainTeed SELECT, etc.). Homeowners research roofers more than almost any other trade — credentials on the cover page build trust before they read a single word of scope.
- 2
Your executive summary should recommend a specific roof system and explain why. For example: "We recommend a full tear-off with GAF Timberline HDZ architectural shingles, synthetic underlayment, and ice and water shield in all valleys and at eaves." A clear recommendation shows expertise and helps the homeowner compare apples to apples across bids.
- 3
Detail the full scope: tear-off and disposal, decking inspection and repair, underlayment, ice and water shield locations, drip edge, valley treatment, pipe boots, flashing, ridge vent, and shingle installation. Specify the wind rating and warranty tier. The more specific you are, the harder it is for a competitor to undercut you with an inferior scope.
- 4
Include a realistic timeline with a weather contingency clause. Roofing is weather-dependent, and clients understand that — but they want to know your plan. Tie payment milestones to visible progress: deposit at signing, 50% when tear-off and underlayment are complete, balance at final inspection and cleanup.
Frequently Asked Questions
Should I recommend tear-off or overlay in my roofing proposal?
Always state your recommendation and explain why. If there is existing damage, multiple layers, or code requires it, recommend tear-off. If the deck is sound and there is only one layer, overlay may be appropriate. Documenting your rationale protects you and builds trust.
How should I present material warranties in a roofing proposal?
Separate manufacturer warranty (covering defects) from your workmanship warranty (covering installation). List the warranty duration, what is covered, and what voids it. If you are a certified installer eligible for enhanced manufacturer warranties, highlight that — it is a major selling point.
What wind rating should I specify?
Specify the shingle wind rating (e.g., 130 mph for architectural shingles) and note the installation method required to achieve it (e.g., 6-nail pattern vs. 4-nail). In coastal or high-wind zones, reference local code requirements. This detail differentiates you from roofers who skip it.
How do I handle unexpected decking damage in my proposal?
Include a per-sheet price for decking replacement (e.g., "\$85 per sheet of 7/16 OSB if damage is found during tear-off") and state that you will notify the client and get approval before proceeding. This avoids surprise costs and keeps the project moving without a contract renegotiation.
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