Free Roofer Invoice Template
This free roofing invoice template includes fields for invoice number, date, client billing info, per-square pricing, progress billing milestones, materials with manufacturer details, labor by phase, warranty information, subtotal with tax, payment terms, and due date. Download the PDF to bill roofing clients professionally.
What's Included
- Invoice number and date for record keeping
- Your company info, license number, and client billing address
- Roof dimensions in squares with per-square pricing
- Progress billing milestones (tear-off, install, cleanup)
- Materials used with manufacturer, product line, and quantities
- Labor hours and rates broken down by phase
- Subtotal, tax rate, tax amount, and total due
- Payment terms, due date, and deposit credits
- Warranty details and manufacturer registration info
- Late payment policy and accepted payment methods
How to Use This Template
- 1
Use progress billing for roofing jobs rather than one final invoice. The standard approach is to bill at three milestones: after tear-off and deck inspection, after new roofing installation, and after final cleanup and inspection. This keeps your cash flow steady and reduces the risk of non-payment on large jobs.
- 2
Price by the roofing square (100 sq ft) to match industry standards. Your invoice should list the total number of squares, the per-square rate for materials, and the per-square rate for labor. This makes your pricing easy to verify and compare, which builds trust with homeowners and insurance adjusters alike.
- 3
List materials with manufacturer names, product lines, and warranty tiers. For example, "CertainTeed Landmark Pro — Weathered Wood, 30 squares" is far more useful than "shingles." This level of detail supports warranty registration and gives the homeowner documentation they’ll need for insurance or resale.
- 4
Credit any deposits received on the final invoice. Show the total project cost, subtract the deposit amount with its date, and display the balance due. For insurance restoration work, note the insurance claim number and the expected payment split between the homeowner’s deductible and the carrier’s portion.
Frequently Asked Questions
How should roofers structure progress billing?
A common split is 40% after tear-off and deck prep, 50% after installation, and 10% after final cleanup and inspection. Adjust based on job size—smaller residential jobs may only need two milestones (50/50), while large commercial projects may require monthly draws.
When should I send a roofing invoice?
Send each progress invoice on the same day the milestone is completed. For the final invoice, send it after cleanup and final walkthrough with the homeowner. Include photos of the completed work. Prompt invoicing is especially important for insurance jobs where adjusters need documentation to release payment.
How do I invoice for insurance roofing jobs?
Reference the insurance claim number on every invoice. List line items to match the insurance adjuster’s scope of loss document. Show the total approved amount, the homeowner’s deductible, and any supplements. Bill the homeowner for their deductible and send the remaining invoices to the insurance carrier or mortgage company.
Should I include warranty information on my roofing invoice?
Yes. Note the manufacturer warranty type (e.g., 25-year limited, lifetime), your workmanship warranty period, and any conditions. This documents what the client is entitled to and protects you from future disputes. Attach the warranty registration confirmation if available.
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